Procurement Administrative Assistant

Key Responsibilities

• Support the day-to-day operation of the Procurement function.
• Process requisitions and purchase orders through the Coupa procurement system.
• Raise and administer central fleet purchase orders through Coupa.
• Maintain fleet delivery tracking documentation and provide updates to relevant stakeholders.
• Monitor purchase orders, receipting, and invoice matching activities to ensure suppliers are paid in accordance with agreed terms.
• Assist with supplier onboarding and ensure supplier records remain accurate and up to date.
• Produce procurement reports and management information.
• Monitor and resolve invoice mismatches and supplier queries.
• Support the management of supplier performance and non-conformance reporting.
• Ensure goods receipting is completed accurately and in a timely manner.
• Maintain procurement documentation and support compliance with company policies and procedures.
• Build strong working relationships with internal stakeholders and suppliers.

• Previous administrative experience.
• Good Microsoft Office skills, particularly Excel.
• Highly organised with strong attention to detail.
• Confident working with data and reporting.
• An effective communicator with good interpersonal skills.
• Able to manage priorities and meet deadlines.
• Proactive, professional, and eager to learn.
• Customer-focused and a strong team player.
  

Desirable

• Experience in procurement, purchasing, finance, or supply chain.
• Knowledge of purchase order processes.
• Experience using Coupa or similar procurement systems.