Tender and Bid Manager

Manage assigned bids, PQQs, ITTs, frameworks, mini competitions and proposals through the full bid lifecycle.

- Review tender documents, identify requirements, deadlines, risks, evaluation criteria, submission rules and approval needs.

- Create and manage bid plans covering actions, owners, timescales, dependencies, reviews and escalations.

- Coordinate input from Sales, Marketing, Operations, Legal, SHEQ, ESG / Social Value, Finance and other support teams.

- Engage Sales early to understand customer strategy, opportunity background, win themes and commercial priorities.

- Gather operational, delivery, mobilisation, depot coverage and service capability information for responses.

- Identify contractual, commercial, operational or reputational risks and escalate them to the right stakeholders.

- Draft, edit and refine responses so they are accurate, compelling, compliant, customer-focused and commercially aligned.

- Translate specialist input into clear, professional written English that reflects Sunbelt’s capability and value proposition.

- Challenge unclear, incomplete or low-quality input to ensure responses answer the customer question.

- Manage compliance, including attachments, declarations, certificates, formatting, portals and submission instructions.

- Lead internal reviews, capture feedback, complete actions and secure final approvals before submission.

- Manage clarification questions, customer portal activity and post-submission queries in line with procurement rules.

- Support award, contract signing and mobilisation handover by clearly communicating commitments, assumptions and key information.

- Maintain accurate records including versions, clarifications, approvals, feedback and outcomes.

- Support content libraries, templates, case studies and lessons learned to improve future submissions.

Essential

- Excellent written English and ability to produce clear, structured, professional responses.

- Strong comprehension skills to interpret customer questions, tender documents and detailed instructions.

- Excellent organisation, time management and prioritisation skills across multiple deadlines.

- Strong stakeholder management skills, including confidence to ask questions, chase input and influence others.

- Ability to work under pressure while remaining calm, accurate and focused.

- High attention to detail when checking responses, documents, compliance and submission requirements.

- Team-focused, proactive and resilient approach with willingness to support colleagues and learn quickly.

- Confident using Microsoft Office, Teams and SharePoint.

- Comfortable using approved AI tools responsibly to support drafting, summarising, review and efficiency.

- Ability to handle confidential and commercially sensitive information appropriately.

Desirable

- Experience in bids, tenders, proposals, sales support, commercial administration, project coordination, customer service, procurement, account management or operations.

- Experience in deadline-driven roles and coordinating information from multiple teams.

- Experience writing professional documents, reports, customer responses or internal communications.

- Industry experience in hire, construction, infrastructure, facilities management, utilities, public sector or similar sectors.

- Understanding of public sector tenders, procurement portals, PQQs, ITTs, frameworks or mini competitions.